Large Group Getaway Planning: Make It Work

I recently took a new approach to planning a large group getaway that I found very helpful due to the very narrow set of parameters with which I had to work. The group size is 21 – all my adult siblings and their families. My brother and his family come home from overseas every three years and this year, my mom had her heart set on a cruise (let’s be serious, we ALL were super down). More about my ladies’ cruise this past summer later…that’s what started cruising fever.

Here were my parameters. Regardless of the approach you take, defining these are the essential first step:

  • What/Where: Cruise somewhere warm on Royal Caribbean; we’ve tried a few other lines and didn’t love them quite as much. Royal is very opulent, but also accessible and not stuffy.
    • WHERE: Must depart from a port that we can drive to within a semi-reasonable amount of time (ie, not CA or WA since we are midwest). This left the East Coast tip to tail. Texas would be doable, but a bit of a stretch.
    • This could be what city/beach/area/country you want to go do AND what types of activities/vacation you want to have (hiking, biking, beach, shopping, sightseeing, wilderness, you name it). Also, don’t forget to consider travel TO the location (how long / how much / types of travel available).
  • When: Must occur between June 16th and July 6th (and be complete no later than then)
  • How Much: Must be comparably priced per person to the summer cruise we took (21 costs a lot more than 5)

To start, I got down to business researching. Using a number of filters on the RC site, I left Cruising To blank, but hand-picked Cruising from (my preferred departure ports) and the Departing time. From there, I got a number of results. I sorted by price lowest to highest and then created the document you can find here (we priced everything at an interior room – a balcony is a nice touch but the ocean view isn’t really worth it. I’ve personally found that I never really spend enough time in my room to justify the additional cost), stopping at my max budget per person.

I color coded the same cruises on different weeks all in the same color and used different colors for each unique itinerary. Each line contained the order of ports, price and ship name. I also included links to the ships, as the amenities onboard are important to us (but not deal breakers). If you’re looking for a certain ship, you can look at sailings on that vessel only. I wouldn’t recommend this, as it’s fun to try them all!

To make our final decision, we considered the following:

  • Destinations – we hit The Bahamas and Cococay on our recent cruise, my sister just got back from Bermuda, and we ruled out New England for its cooler temps. This left a combination of Key West, Havana and Cozumel.
  • Depart & return dates – we picked a cruise with Wednesday and Monday, which means air travel may likely be cheaper and less busy than a Friday, Saturday or Sunday; driving traffic too!
  • Boat – this really played into our decision; even though Mariner was our top choice in this category (it was what we just went on and it was AWESOME!), we felt the ship we chose, Majesty of the Seas, still had enough to do for both kids and adults.

From there, the decision was made and we’ve been working with a Royal Caribbean group specialist (available for room bookings of 8+ – they also allow for lots of nice perks with booking this way) ever since!

As we start to build anticipation over the next 9 months, we’re planning a few different things, like must-packs for a cruise list & assignments, themed dinner attire on a few nights, and some sort of coordinated item. We’re thinking lanyards, as it’s a nice thing to have to carry your Seapass card. As we make decisions, I’ll come back and update you here. Pics will be included as they become available. And I’m trying something new with the linked document above, so leave me a comment if you aren’t able to access it. Thanks!

 

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